Agenda

President – Ed Tolman

1. Call to Order
2. Welcome and Introduction of Visitors
3. Flag Salute
4. Invocation by Invitation
5. Special Announcements (including visitors signing the register and meeting being recorded)
6. Approval of the May 10, 2025 meeting minutes by Secretary David Frazee (Motion 1)
7. National Youth Committee
8. MAYRA Presentation by Randy Fink
9. Directors’ Only Files: Google Drive vs. Old System
10. Website Issues
11. Webmaster Contract (Call for closed session after adjournment)
12. Ethics Policy
13. 2025 Goals (visiting MAFCA chapters, social media sites, SEMA, etc.)
14. Other

Vice President – Happy Begg

1. National Conventions
   • 2026: Pendleton, Oregon / Northwest Regional Model A Clubs
     • Motion 2: I move to accept the 2026 National Convention budget, as presented on August 30 via email.
     • Motion 3: I move to loan the host group $4,000, to be repaid to MAFCA within 90 days after the convention. The host group shall increase this amount by 10% of their profits.
     • Motion 4: I move to accept the registration form for the 2026 National Convention as presented on September 4 via email.
   • 2028: Open
   • 2030: Open
2. National Tours
   • 2025: Virginia / Dallas Chapter
   • 2027: Open
     • Motion 5: I move to accept the proposal for hosting the National Tour in , 2027.
3. National Awards Banquets
   • 2025: Mobile, Alabama / Gulf Coast Model A Club
   • 2026: Cincinnati, Ohio / Ohio Valley Region Chapter
   • 2027: Open
4. Calendar
5. Website Liaison / Google Drive
6. The Flying Quail / MailChimp
7. Policy Change: P3S09
   • Motion 6: I move to accept the change proposed to Policy 3, Section 09, as presented in my email of July 1, 2025.
8. Other: 2028 100th Anniversary Celebration at the Model A Ford Museum

Secretary – David Frazee

1. 2026 Google Drive Calendar
2. Grease Monkey patch as a potential product
3. Other

Treasurer – Bill Truesdell

1. Financial Update
   • Schwab investment reports
   • CD updates
2. Update to Policy P3S09, Board of Directors Annual Election (Motion to Approve)
3. Credit/Debit Card Fees (as of April 10, 2025)
   • Experience in collecting fees since approval
   • Incorrect sales tax and shipping charges still being charged to customers
   • Notice regarding a 3.5% credit card charge is now on the store header.
4. Office Liaison
   • Shopify is holding our money for an average of 8 days. Our old processor deposited money the next business day. Shopify will provide next-day deposits for an extra fee.
5. Other

Publications – Sherry Winkinhofer

1. Restorer Magazine
   • Status of the next 2025 issue
   • Andy needs technical and project articles for upcoming issues. Please encourage members to submit articles if they have them.
2. USPS Stamp Proposal Update
   • The proposal was rejected. Rules state we can try again in three years. Should we propose one for the last Model A off the line?
3. Era Fashion Committee (EFC) Liaison
   • 2025 EFC replacement member for Board Approval
   • Motion 7: I move to approve the 2025 EFC new members.
4. Pendleton, Oregon: Fashion events scheduling is being finalized.
5. Other

Advertising – Dave Krill

1. Advertising
   • Restorer
     • Added advertisers
     • Lost advertisers
     • 2024-25 annual advertising report/conclusions
   • Website
     • Rick Black
     • Banner ads (definition, results, and webmaster recommendations)
   • Directory (formerly Roster)
     • Advertising letter sent out July 28
     • Email to all on the products and services list sent out August 27
     • Results to date
   • Summary and Goals
     • Model A News
     • Follow up on full-page ad losses (Grundy and Haggerty)
     • Banner ads (can we improve effectiveness? Can we have more ads on a given page for a longer period of time?)
2. Insurance
   • Members are requesting copies of the liability policy (general liability and D&O). The decision was made to abide by policy P2S03, page 4, last paragraph.
   • Change was made in the members-only insurance Q&A, dropping language urging members to contact JC Taylor.
3. MAFFI
   • MAD
   • Expansion

Membership and Marketing – Jay McCord

1. 2025 Election and Candidates for 2026-27
   • Ballots sent to membership with five candidates
   • Vote count will be held on Wednesday, October 22
   • Notification of winners will follow the count.
2. 2025 member numbers to date
3. Membership Initiatives
   • Free New Membership program continues
   • Postcard invitations for use at Model A Day
   • Event Kit Usage (four appointments to date)
   • July Roadster Shirt Promotion
   • Report
4. Facebook
   • Group continues to grow
   • Admins continue to function well
   • Program to clean up undesirable posts is working
   • Les Andrews New Member Monthly Drawing (eight winners to date)
5. Goals for 2025
   • Touch as many new Model A hobbyists and bring them into the club
   • Accomplish membership growth for 2025
   • Attend as many chapter meetings and events as possible
   • Increase sales in our store by offering new products
   • Continue to grow our Facebook Group Page
6. Other

Chapter Coordinator – Doug Linden

1. Chapter Activity
   • Chapter status (good standing and still delinquent)
   • Motion to approve new chapter: Speakeasy Model A Club of Savannah, GA
   • Potential new chapters
2. Website Chapter Updates
3. Newsletter Review
4. Chapter Service Award Requests
5. Liaison Reports
   • Social Media
6. Review actions pending from the previous Board of Directors meeting.
7. Other

Technical Director – Paul Shinn

1. Restorers Class Committee (RCC)
   • Update on Robert Mack writing RCC articles for the Flying Quail.
   • Update on RC evaluations at the NCRG roundup.
2. Judging Standards Committee
   • Status of Rev 5 (share Excel file)
   • Budget
3. Tech Director
   • Update on technical questions
   • Update on keyword-searchable Q&A on the MAFCA website
   • Working with MARC Technical Chair Larry Sheppard

Office Manager – Sandra Aguirre

1. 2026 Membership Renewals
2. New Product
3. 2026 Convention Reservations
4. Other